Delegating your response to comment circulations

By delegating your response, you assign an alternate user to comment on a circulation. You may delegate your response to individual documents or to an entire circulation. To delegate your response, you must belong to a role that has the Delegate option enabled.

To delegate your response to all documents in a comment circulation:

If you received a reminder email message, click the here hyperlink. The Circulations view is opened in your web browser with the circulations that require your response listed.

Open the Circulations view as described in Understanding the Circulations view. Click the Inbox folder and click Circulations that require my actions. The circulations that require your response are listed.

In the row for the circulation that you want to delegate, on the Actions menu, click Delegate. A page showing the delegation options appears.

Click options or type values using the descriptions in the following table.

Comment delegation options
Option	Description
Delegate to	To select individual users: Click Add users. A new window containing user search options opens. Type a known name in the corresponding text box and press Enter or click Find users. If a matching user is found, their information appears above the text boxes and they are added to the Recipients list automatically. If not, modify your search text and try again. Repeat step 2 until all recipients have been added to the Recipients list. Click Close. To remove a user: Select the user name and click Remove users.
Options	Select Send email message to send a delegation message to the users listed in Delegate to.
Subject	The subject of the delegation message.
Message	The body of the delegation message.

Comment delegation options

Option

Description

Delegate to

To select individual users:

Click Add users. A new window containing user search options opens.
Type a known name in the corresponding text box and press Enter or click Find users. If a matching user is found, their information appears above the text boxes and they are added to the Recipients list automatically. If not, modify your search text and try again.
Repeat step 2 until all recipients have been added to the Recipients list.
Click Close.

To remove a user:

Select the user name and click Remove users.

Options

Select Send email message to send a delegation message to the users listed in Delegate to.

Subject

The subject of the delegation message.

Message

The body of the delegation message.

Click Delegate circulation. The Circulations view reappears. The circulation no longer appears when the Circulations that require my actions filter is active but still appears when the Open circulations filter is active. For each document in the circulation, the text Deleg. is added as your comment.

To delegate your response to an individual document in a comment circulation:

If you received a reminder email message, click the here hyperlink. The Circulations view is opened in your web browser with the circulations that require your response listed.

Expand the circulation to which you want to respond. The documents within the circulation appear. Documents that require your comment include a Comment hyperlink in the Actions column. Documents that you may delegate include a Delegate hyperlink in the Actions column.

Click Delegate for the document that you want to delegate. A page showing the delegation options appears.

Select or type options using the descriptions in the preceding table.

Click Delegate circulation. The Circulations view reappears. For the document that you delegated, the text Deleg. is added as your comment.


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